Dear User, Dear Customer,
information on the processing of personal data carried out via our website www.TeamSystem.com (hereinafter the "Site"), the TeamSystem ID identifier - which enables you to access TeamSystem applications and services - (hereinafter "TeamSystem ID"), or otherwise carried out in connection with our products and services, pursuant to (EU) Regulation no. 2016/679 (hereinafter the "Regulation" o "GDPR"), is set out below. The data controller is, on each occasion, the relevant TeamSystem group company (hereinafter "TeamSystem", "we", "ours" or the "Company") and in particular: (i) TeamSystem S.p.A., with registered office at Via Sandro Pertini, 88, 61122 Pesaro (PU), for processing on the Site; (ii) the TeamSystem group company from which you purchased the product or with which you stipulated the contract for services or with which you have been in contact for information on our products (including in the context of demos, promotions and trials) (hereinafter only the "Controller", "TeamSystem" or the "Company"). The contact details of the relevant controller on each occasion are set out in the "Data Controller" section.
We provide this policy not just to comply with the legal obligations relating to the protection of personal data specified in the GDPR, but also because we believe that protecting personal data is a fundamental value of our business and therefore want to give you all possible information that can help you protect your privacy and control the use made of your data.
The TeamSystem Data Protection Officer, who is the person appointed to monitor compliance with the Regulation, is available to respond to your needs for information on how we process your data, and can be contacted at the TeamSystem head office or at the email address firstname.lastname@example.org.
To enable the conclusion and institution of the contractual relationship with TeamSystem, or whenever you visit, consult, request or use TeamSystem services and/or products (including those available on this Site), we collect and use your personal data (i.e. any information that is able to identify you directly or indirectly). Here below we list the categories of processed personal data relating to you:
We remind you that the use of TeamSystem products and services accessed via the credentials linked to your TeamSystem ID is subject to the relevant contractual conditions and limitations. The creation of the ID TeamSystem identifier also enables the activation of a feature used to collect and store log data relating to access and usage of management platforms to verify their operational status in compliance with the security requirements specified by the Regulation. This collection process takes place only if this feature is activated for the applications/services that you have access to through TeamSystem ID. In this case, however, TeamSystem will process the data relating to its own services and also on behalf of the management platform Controller (where this belongs a different TeamSystem group company) in its role as data officer, in order to provide the requested service in compliance with the contractual conditions of the service.
The processing of the personal data categories listed above is carried out by the Company, in the performance of its financial and commercial activities, for the specific purposes described below.
The purposes listed above are jointly defined as "Contractual and Legal Purposes" and do not require the express consent of the interested party. Providing your personal data for the aforementioned purposes is necessary and mandatory, so that any refusal to provide them would prevent us from pursuing our contractual relationship with you and providing the requested services.
The "Purposes of Legitimate Interest" described do not require your specific consent since they are covered by the exception provided for by art. 6, paragraph 1, lett. f) of the GDPR. Nonetheless, in compliance with the GDPR, the Company has implemented a careful balancing of interests in order to protect and guarantee the privacy and fundamental rights of the interested parties.
The processing of your data for "Marketing Purposes" is not mandatory. Your prior consent is therefore needed, which the Company will request on each occasion in the most appropriate manner for each of the activities described above. You can withdraw your express consent at any time without affecting your contractual relationships with the Company.
In respect of the principle of purpose and minimization, your personal data may be disclosed to the following third parties who perform activities serving those relating to the TeamSystem product or service purchased, such as: (a) third-party suppliers of support and consultancy services on behalf of the Company regarding activities in the (purely by way of example) technology, accounting, administrative, legal, insurance sectors, (b) TeamSystem group companies, (c) in cases in which the contractual relationship involves activities by business partners, the Company may share some of your personal data with its distributors, resellers and partners that are part of the distribution chain for TeamSystem products and services; (d) banks and credit institutions; (e) credit recovery companies; (f) public entities and authorities with a right to access your personal data expressly recognized by the law and by regulations or provisions issued by the competent authorities; (g) potential buyers of the Company and entities resulting from the merger or any other form of transformation regarding the Company; (h) public databases and credit information IT systems.
For Marketing Purposes, and by your specific consent, your personal data may also be disclosed to third parties and business partners appointed to conduct marketing campaigns on behalf of the Company or other TeamSystem group companies.
These recipients, depending on the specific case, process your data as independent data controllers, officers or processors. The complete and updated list of entities processing data in the role of data processing officers is available on request from the Data Protection Officer, using the contact channels set out in this policy.
Without prejudice to the above, your personal data may be freely transferred within EU territory. If, however, for the purposes indicated, the Company has a need to transfer your personal data outside the European Union to countries not deemed to be aligned by the European Commission (e.g. the United States), the Company will take the necessary steps to protect your personal data in compliance with legal guarantees such as, for example, the contractual clauses regarding data protection, pursuant to the applicable legislation including, in particular, articles 45 and 46 of the GDPR.
If you require further information on the existing guarantees and would like a copy of these to be sent to you, please contact the Data Protection Officer using the contact channels set out in this policy.
The Company processes your personal data using electronic and manual systems in compliance with the principles of lawfulness, fairness and transparency set out in the applicable personal data protection legislation, and also protects your confidentiality by means of technical and organizational security measures to ensure an adequate level of security.
This processing is performed at the Company's head offices and/or at the offices of external data processing officers who perform it on behalf of TeamSystem group companies. As regards Usage Data, in compliance with the purposes described and, where necessary, with your express consent, analysis activities may be carried out - also by linking your data regarding the different products and services you purchase - both in relation to "on premises" products, by acquiring Usage Data generated locally when using TeamSystem products and/or services, and to "cloud” products, i.e. during the use of services online. To compile usage statistics the Company uses tools that enable the collection of Usage Data. These tools may involve storing information in the application used through your terminal or accessing this information. As specifically regards the collection of Usage Data in the “cloud”, the Company uses analytical tools such as, among others:
Data will be retained for the period of time needed to pursue the purposes for which it was collected, as stated in this policy. Whatever the case, the following data retention terms will apply to the processing of data for the following purposes:
If you change your mind, you can at any time modify your consent to data processing for marketing purposes in the ways indicated below or, if you no longer wish to receive our business communications, you can use the cancellation link available at the bottom of those communications. Not granting or withdrawing your consent will in no way impair your use of our services.
As regards the processing of data described in this policy, you can at any time exercise the rights set out in the GDPR (articles 15-21), including those:
Pursuant to article 2-terdecies of the Privacy Code, in the event of death the aforementioned rights in relation to your personal data may be exercised by those who have a personal interest, or who act on your behalf as a proxy, or for family reasons worthy of protection. You may expressly prohibit the exercising of some of the aforementioned rights by the assignees by sending a written statement to the Company at the email address indicated below. This statement can be subsequently withdrawn or modified in the same way.
To exercise your personal data protection rights free of charge at any time you may contact the Data Protection Officer by email at email@example.com, or by post to:
Via Sandro Pertini, 88
61122 Pesaro (PU)
Attn.: Data Protection Officer
When contacting the Company make sure to include your name, email/postal address and/or telephone number(s) to be certain that your request can be handled correctly.
|Data Controller||Address (registered office)||Privacy email|
|CassaNova S.r.l.||Via Dante di Nanni, 29
47822 Santarcangelo di Romagna (RN)
|Danea Soft S.r.l.||Via Diaz Armando, 162
35010 Perarolo, Vigonza (PD)
|Evols S.r.l.||Via del Santuario, 31
95028 Valverde (CT)
|EvolutionFit S.r.l.||Strada Torino, 43
10043 Orbassano (TO)
|Madbit Entertainment S.r.l.||Via Giovannino de Grassi, 24
24126 Bergamo (BG)
|Netlex S.r.l.||Via Martiri Fosse Ardeatine, 3
00049 Velletri (RM)
|TS Service S.r.l.||Viale Giuseppe Ferro SNC
86100 Campobasso (CB)
|TeamSystem S.p.A.||Via Sandro Pertini, 88
61122 Pesaro (PU)
|White -e S.r.l.||Via Pietro Cossa Milano, 2
20122 Milano (MI)
|TS Communication S.r.l.||Via della Fontanella, 33
62012 Civitanova Marche (MC)
This policy may be subject to modification also as a consequence of any regulatory changes and/or additions. Any changes will be announced in advance and the continually updated text of the policy will be available at www.TeamSystem.com.